Outsourced accounting team for home service contractors.
You're making money. We show you where it's going
CPA-led. Contractor-specialized. Remote service nationwide.
You're great at the work. The financial side is a different story.
You started the business because you know how to do the job.
Most contractor owners I talk to could build, install, service, or maintain almost anything.
What they did not sign up for was categorizing transactions in QuickBooks, chasing down customer invoices, reconciling bank accounts, and scrambling to pull numbers together for their CPA every April.
Does any of this sound familiar?
Receipts piling up in the truck and the office.
Personal and business expenses mixed together in the credit card statements.
QuickBooks sitting open with half-categorized transactions.
No real way to tell which jobs made money last month.
A CPA who charges extra every year to untangle your books before filing.
You want to hire another crew member or buy another truck but aren't sure if you can afford it
Revenue is growing but cash always feels tight and you can't figure out why
Prophet Accounting is the outsourced accounting team built specifically for home service contractors.
We handle every piece of the financial back-office, so the numbers are always current, always accurate, and always ready for whatever decision you need to make.
Here’s what’s included when you work with us
We’re a complete financial back-office that specializes in home service businesses.
Transaction Categorization + Reconciliation
Your books tied out to reality, every month
Transaction categorization to the right accounts
Bank and credit card reconciliation monthly
Personal and business expenses separated
Month-end close on a timely cadence
AR, AP, and Payroll Coordination
Cash moving in and out without the chaos.
Invoice creation and payment tracking
Vendor bill entry and payment management
Payroll coordination with your provider
Crew labor tracked at the job level
Monthly Reporting + Year-End Handoff
Plain-English reports that tell you what's happening.
Monthly P&L, balance sheet, cash flow
Plain-English commentary on trends
Year-end tax-ready package to your CPA
Signs your books aren't telling you the truth about your business
Most contractors do not realize their bookkeeping is failing them until something breaks. These are the signs it is already failing you:
You finished a big job and cannot actually tell whether you made money on it
Personal and business expenses are mixed together on the same cards and you tell yourself you will sort it out later
Your CPA charges extra every year to clean up your books before they can file
You want to hire a crew member or buy another truck but have no real way to know if you can afford it
Revenue is growing but cash feels tight and you cannot figure out why
You spend 5+ hours a month on bookkeeping when your time is worth more than that doing the work that actually produces revenue
Tax season comes around and you owe more than you expected because nobody was paying attention throughout the year
You use spreadsheets, notebooks, or "I'll remember it later" as your accounting system
The math most contractors never run
There are three ways to handle contractor bookkeeping. Here's what each one actually costs.
DIY Bookkeeping
On paper, free. In practice, expensive.
Your time, at whatever your effective hourly rate actually is
Missed deductions your CPA cannot catch
Tax penalties and amended returns when something gets filed wrong
Inaccurate financial data that leads to pricing and hiring mistakes
Real annual cost: $15,000-$40,000+
In-House Bookkeeper
Better data, bigger expense.
$50,000-$60,000 salary for a decent full-charge bookkeeper
$10,000-$15,000 in payroll taxes, benefits, and overhead
Office space, equipment, software on top
Hiring, training, vacation coverage, and turnover risk on you
Real annual cost: $65,000-$80,000+
Prophet Accounting
Specialist expertise at a fraction of the cost.
$500-$2,500 per month depending on scope
No payroll taxes, no benefits, no management overhead
Direct access to a CPA who specializes in home service contractors
Month-to-month service, no long-term contracts
Real annual cost: $6,000-$30,000
For most contractors doing $500K to $5M in revenue, outsourcing to a specialized team costs up to 80% less than hiring in-house and produces better results.
Want this comparison as a PDF you can reference?
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How we work with contractors
No mystery about what you are signing up for. Here is how the process goes from first call to steady state.
Step 1: Free Discovery Call
Tell us about the business. What trade you run, how much revenue you generate, how you currently handle books, what is working and what is not.
30 minutes, no pressure, no obligation to move forward.
Step 2: Scope and Pricing
If there is a fit, we build a custom scope for your business based on transaction volume, crew size, and service needs.
We charge a flat monthly fee with no long-term contracts required.
Step 3: Onboarding
We connect to your QuickBooks Online file, clean up anything that needs attention, restructure your chart of accounts for contractor-specific reporting, and set up job costing if you do not already have it.
Most contractors are fully onboarded within two to three weeks.
Step 4: Monthly Rhythm
Every month we run your full back-office.
We categorize all transactions, reconcile every account, and manage the AR, AP, close, and reporting process.
You receive your financial statements on a predictable cadence.
If something looks off, we tell you. If you have questions, you get answers the same day.
Step 5: Year-End Handoff
In Q4, we prepare your complete year-end tax package and deliver it directly to your CPA. Tax season stops being a scramble.
Built for home service contractors, specifically
Every trade has its own financial patterns.
HVAC companies have seasonal cash flow that spikes in summer and drops in winter.
Plumbers mix emergency service calls with scheduled installs and the revenue recognition is different for each.
Landscapers carry crew labor as the biggest line item on the P&L and need it tracked accurately down to the crew and the route.
Roofers deal with material price swings and insurance-driven claim work that does not behave like normal residential revenue.
Electrical contractors on the service side versus new construction side are effectively two different businesses running under one entity.
None of this is handled well by a generalist bookkeeper. It is handled even worse by software that promises to do bookkeeping automatically with no human involvement.
Prophet Accounting was built specifically for HVAC, plumbing, electrical, roofing, landscaping, and pest control contractors.
We know what job costing actually needs to look like in QuickBooks for a trade business.
We know how to separate recurring service revenue from one-off install work so you can see which side of the business is actually paying the bills.
We know where contractors typically lose money in their books and we know how to fix it.
You are not paying us to learn your industry. We already know it.
Why we’re a fit
There are a lot of bookkeeping services available. Here is what separates us:
CPA-led. You work directly with a licensed CPA who specializes in contractor businesses. You will not be working with an account manager, a junior bookkeeper, or a rotating team.
Home service contractor specialization. We deeply understand HVAC, plumbing, electrical, roofing, landscaping, and pest control business models and how to structure the financials accordingly. You are not paying us to learn your industry.
Full back-office, not just bookkeeping. We handle everything from transaction categorization, to account reconciliation, to AR, AP, close, reporting, and year-end handoff management. We are the complete financial function for your business, all for one flat monthly fee.
Direct access to the firm owner. Questions get answered the same day they are asked.
Timely monthly close. Books closed and financial statements delivered on a predictable cadence every month. No more 60-day-old data.
No long-term contracts. Month-to-month service you can cancel any time. We earn your business every month.
What our clients have said about us.
Frequently Asked Questions
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Most of our contractor clients pay between $500 and $2,500 per month depending on transaction volume, number of jobs, and whether you need job cost tracking. We also offer catch-up bookkeeping for businesses that are behind, which is priced separately based on how much cleanup is needed. Schedule a free call and we'll give you a clear quote.
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QuickBooks is a tool, not a bookkeeping system. Having QuickBooks doesn't mean your books are accurate, it means you have a place to put the data. A bookkeeper makes sure the data is correct, categorized properly, reconciled, and structured so your reports actually mean something. Most contractors we onboard have QuickBooks but require some cleanup work.
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Job costing means tracking your revenue and expenses at the individual job level, not just as a lump total for the whole business. It lets you see which jobs are profitable and which ones are eating your margin. Without it, you might be doing $1M in revenue but have no idea which jobs are driving the profit and which ones are losing money. We set this up in QuickBooks and maintain it monthly so you always have a clear picture.
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Yes. We do catch-up bookkeeping for contractors who are months or even years behind. We'll get everything cleaned up, reconciled, and structured correctly, then transition you into ongoing monthly bookkeeping so it doesn't fall behind again.
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Absolutely. We coordinate directly with your CPA or tax professional so they get clean, organized books when they need them. No more scrambling at tax time, and no more you playing middleman between your bookkeeper and your tax person.
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We're based in the Treasure Coast and Port St. Lucie, Florida area, but we work with contractors across the U.S. Everything is done remotely through QuickBooks Online, email, and phone or video calls. You'll get the same responsiveness and attention whether you're across town or across the country.
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Local Areas Served
We work with home service contractors remotely across the country. For businesses located in Florida, we are based in Port St. Lucie and serve the following local markets in person when needed: